Certificate Issuance and Convenience Store Certificate Printing Services

The following are the location, times, and different types of certificates that can be issued.
Depending on the circumstances, you may be able to reduce or waive issuance fees.

Types of certificates that can be issued

Contact

Citizens' Affairs Division (Gifu City Hall, 1F／Tel. 058-214-6175)

Family registers, residence certificates, etc.

Full family register	Contains the complete information for everyone listed on a family register
Partial family register	Contains the information for a portion of those listed on a family register
Outdated family registers (full/partial)	Contains those listed on a copy of a full/partial family register before it was revised due to amended laws, orders, etc.
Copy of supplementary family register	Contains all addresses of a family register starting from when it was created
Copy of removed supplementary family register	Contains all address changes until the family register was removed
Copy of removed supplementary family register	Contains all address changes until the family register became outdated
Personal seal registeration certificate	Verifies a registered personal seal
Removed family registers (full/partial)	Contains everyone or just a portion of those listed on family registers that a person was previously on
Copy of residence certificate	Contains all or some of the names of those registered on a residence certificate
List of persons removed from a residence certificate	Contains persons removed from a residence certificate (because they moved out, passed away, etc.)
Partial residence certificate	Verifies the addresses, names, dates of birth, etc. of one portion of a resident register
Mibun shomeisho form	States whether a person is incompetent or quasi-competent to manage their own assets, if they have made any statements of bankrupcy, or if they have a legal guardian
Submitted notification certificate (copy of a submitted notification)	Verifies information contained on a notification submitted to Gifu City
Single status certificate	Proof of single status

Fees

• Family registers (full/partial)　¥450/copy
• Removed family registers (full/partial),
  Outdated family registers (full/partial)　¥750/copy
• Submitted notification certificate　¥350/copy
• Other　¥300/copy

Municipal taxes

Income certificate	This certificate shows the types and amounts of each kind of income that the applicant has received in a given tax year
Income and tax certificate	This certificate shows the types and amounts of each kind of income and exemptions that the applicant has received as well as their total income subject to taxes in a given tax year
Taxation certificate	Shows the amount of tax due for a given tax year
Dependency certificate	This certificate shows that the person listed on it is a dependent spouse or relative
Corporate registry certificate	Contains the name and address of a company used for reporting corporate municipal taxes

Fees　¥300/copy

*Contact for filing and general questions
Resident's Tax Division (Gifu City Hall, 3F／Tel. 058-214-2063)

Tax payment verification certificates

Municipal and prefectural tax payment certificate	This certificate certifies all amounts still due or paid for these taxes in a given fiscal year
Property and city planning tax collection certificate	This certificate certifies all amounts still due or paid for these taxes in a given fiscal year
Corporate municipal tax collection form	This certificate certifies all amounts still due or paid for this tax in a given fiscal year
Business office tax collection certificate	This certificate certifies all amounts still due or paid for this tax in a given fiscal year
Light automobile tax (type-based portion) payment certificate	This certificate certifies all amounts still due or paid for this tax in a given fiscal year
Completed tax payment certificate	This certificate proves that all municipal taxes have been fully paid for a given fiscal year

Fees　¥300/type of tax in one fiscal year (one business year)

Light motor vehicle tax payment certificate (for use with vehicle inspections)												This certificate has your license plate number, the date that the tax was collected, and the expiration date of your latest vehicle inspection

Fees　Free

*Contact for questions about tax collection
Tax Collection Division (Gifu City Hall, 3F／Tel. 058-214-2098)

Property and city planning taxes

Contact
Property Tax Division (Gifu City Hall, 3F ／Tel. 058-214-2056)

Property and city planning taxes

Property valuation certificate	Contains the address, plot number, building number, land use category, building age, roof construction, floor area, and valuation of a property
Property valuation tax certificate	Contains the address, plot number, building number, land use category, building age, roof construction, floor area, valuation of a property, how much is paid in residence taxes, and the total amount paid for taxes
Property tax certificate	Contains the address, plot number, building number, land use category, building age, roof construction, floor area, and the total amount paid for taxes
Requirement to pay property tax certificate	Contains the address, plot number, building number, land use category, building age, roof construction, floor area, and the full name and address of the person required to pay its property tax
Property tax registry information certificate	Contains the address, plot number, building number, land use category, building age, roof construction, floor area, valuation of a property, and property tax amount
Non-ownership of property (land, building, depreciable assets) certificate	Certifies that a given individual does not own any property (land, buildings, depreciable assets) subject to taxation
Depreciable property certificate	Contains the owner's full name and address as well as type of each applicable asset and price they were acquired for

Fees　¥300/copy

Up to 9 different properties (plots of land/or buildings) under a given name can be listed per copy

Certificate issuance locations

Gifu City Hall

• General Consultation Window
  • Monday - Friday (excluding the New Year's period)
    8:30am - 5:30pm
  • Saturday, Sunday, public holidays
    9:15am - 4:00pm
• Property Tax Division
  Monday - Friday (excluding the New Year's period)
  8:45am - 5:30pm

Issuance locations

Certificate	General Consultation Window	Property Tax Division
Family registers (partial/full)	○	×
Removed family registers (partial/full)　※	○	×
Outdated family registers (partial/full)　※	○	×
Copy of supplementary family register　※	○	×
Copy of removed supplementary family register Copy of outdated supplementary family register	○	×
Family register notification receipts	○	×
Mibun shomeisho form	○	×
Copy of residence certificate	○	×
Partial residence certificate	○	×
Personal seal registration certificate	○	×
Municipal tax-related certificates	○	×
Certificates related to taxes paid	○	×
Certificates related to the property tax	×	○

※Only electronic certificates can be issued on weekends and public holidays.

Branch offices

Certificate	Seibu	Tobu	Hokubu	Nanbu Higashi	Nanbu Nishi	Nikko	Yanaizu area
Family registers (partial/full)	○	○	○	○	○	○	○
Removed family registers (partial/full)	○	○	○	○	○	○	○
Outdated family registers (partial/full)	○	○	○	○	○	○	○
Copy of supplementary family registe	○	○	○	○	○	○	○
Copy of Removed supplementary family register and Copy of outdated supplementary family register	○	○	○	○	○	○	○
Family register notification receipts	○	○	○	○	○	○	○
Mibun shomeisho form	○	○	○	○	○	○	○
Copy of residence certificate	○	○	○	○	○	○	○
Partial residence certificate	○	○	○	○	○	○	○
Personal seal registration certificate	○	○	○	○	○	○	○
Municipal tax-related certificates	○	○	○	○	○	○	○
Certificates related to taxes paid	○	○	○	○	○	○	○
Certificates related to the property tax	○	○	○	○	○	○	○

Monday - Friday (excluding public holidays and the New Year's period)
9:00am - 5:00pm 

Station Plaza

Certificate	8:30am to 5:30pm	5:30pm to 7:00pm
Family registers (partial/full)	○	○
Removed family registers (partial/full)	○	※1
Outdated family registers (partial/full)	○	×
Copy of supplementary family register	○	○
Copy of removed supplementary family register and Copy of outdated supplementary family register	○	※1
Family register notification receipts (excluding those using wood-free paper)	○	×
Mibun shomeisho form	○	×
Copy of residence certificate	○	○
Partial residence certificate	○	※2
Personal seal registration certificate	○	○
Municipal tax-related certificates	○	○
Certificates related to taxes paid	○	×
Certificates related to the property tax	○	×

• Monday - Friday (excluding public holidays and the New Year's period)
• ※1：Electronic copies only
• ※2：Physical copies only

Local offices

Location	Miwa	Saba	Nagamori	Godo	Ajiro	Katagata	Hikie
Family registers (full/partial)	○	○	○	○	○	○	○
Removed family registers (full/partial)	○	○	○	○	○	○	○
Outdated family registers (full/partial)	○	○	○	○	○	○	○
Supplementary family register	○	○	○	○	○	○	○
Removed supplementary family register and outdated supplementary family register	○	○	○	○	○	○	○
Family register notification receipts (excluding those using wood-free paper)	○	○	○	○	○	○	○
Mibun shomeisho form	○	○	○	○	○	○	○
Residence certificate	○	○	○	○	○	○	○
Partial residence certificate (physical copy)	○	○	○	○	○	○	○
Personal seal registration certificate	○	○	○	○	○	○	○
Tax certificates	○	○	○	○	○	○	○

Days open (weekdays) 

• Information About Gifu City Hall, Its Branch Offices, Etc. and Their Service Windows

Delivery by mail

Certificates related to the following can be issued by mail

1. Municipal taxes matters
2.  Tax payment verification certificates
3. Property and city planning tax collection certificates
4. Copy of residence certificate and list of persons removed from a residence certificate
5. Partial residence certificate
6. Family registers (full/partial)
7. Removed family registers (full/partial)
8. Outdated family registers (full/partial)
9. Copy of supplementary family register
10. Copy of removed supplementary family register , Copy of outdated supplementary family register
11. Family register notification receipts
12. Certificate of recorded matters from the family register　(copy of a submitted notification)
13. The 16-digit number required to provide an electronic certificate of family register (and removed family register)

Contact
　1 ～ 3：Taxation Division, Taxation Affairs Section
　(Gifu City Hall 9F / Tel. 058-214-2003)
　4 ～ 13 ：Citizens’ Affairs Division
　(Gifu City Hall, 1F / Tel. 058-214-6175)

 

Convenience store issuance services

People who the following applies to can have a certificate issued at a convenience store

• Those with a residence certificate registered with Gifu City
• Those that have an Individual Number card (My Number card)
• Those with a password registered (4-digit)

Locations

Convenience stores with multicopy machines

Types of certificates

• Copy of residence certificate (only currently for entire households)
• Personal seal registration certificate
• Family register certificates
  • Full registry certificate
    (full family register) (only for currently active register)
  • Personal registry certificate
    (partial family register) (only for currently active register)
  • Copy of Supplementary family registers (only for currently active register)
• Income certificate and income tax certificate
  (only for the most current year)

Things to be aware of

• Family register certificates can only be issued to those that have a residence certificate registered with Gifu City and have their legal domicile located within it.
• Those who do not have a personal seal registered with Gifu City cannot receive a personal seal registration certificate.
• Those that did not have any income or submit any tax documents to Gifu City will not be able to receive any tax certificates.
• Fees cannot be decreased or waived

Convenience store, etc. certificate issuance

Only at eligible locations with multicopy machines

• 7-Eleven
• Lawson
• Family Mart
• Ministop
• Aeon Retail in Honshu and Shikoku
• Heiwado
• Max Valu

contact

Citizens’ Affairs Division (Gifu City Hall 1F / Tel. 058-214-6175)

• Convenience store, etc. certificate issuance (in Japanese only) (External link)

Online Application

You can apply for the following certificates online and receive them by mail.

1. Municipal taxes matters
2. Tax payment verification certificates
3. Property and city planning tax collection certificates
4. Copy of residence certificate　(only currently for entire households)
5. The 16-digit number required to provide an electronic certificate of family register (and removed family register)
6. Family registers (full/partial)
7. Removed family registers (full/partial)
8. Supplementary family register
9. Copy of list of persons removed from a residence certificate (for those who have moved out)
10. Personal seal registeration certificate
11. Mibun Shomeisho form
12. Single Status Certificate

Eligible applicants

1 ～ 3 ： The taxpayer themselves
4 ： the person themselves or a member of the same household
5 ～ 8 : the person themselves or a member of the same family register
9 ～ 12 : the person themselves

Requirements for Individual Application

• Smartphone
• Individudal Number Card (PIN required: 6-16 digits)
• The app (requires installation of the "xID" app and initial setup after installation)

Payment Methods

Credit card or PayPay app

Contact
1 ～ 3 ：Taxation Division, Taxation Affairs Section
　(Gifu City Hall 9F／Tel. (058) 214-2003)
4 ～ 12： Citizens’ Affairs Division
　(Gifu City Hall, 1F / Tel. 058-214-6175)

 

 

Issuance times

Residence certificate	Every day： 6:30am - 11:00pm
Personal seal registration certificate	Every day： 6:30am - 11:00pm
Income certificates and income tax certificates	Every day： 6:30am - 11:00pm
Full family registry certificates (full family registers)	Weekdays：9:00am - 5:30pm Weekends and public holidays：10:00am - 4:00pm
Partial family registry certificates (partial family registers)	Weekdays：9:00am - 5:30pm Weekends and public holidays：10:00am - 4:00pm
Supplementary family register	Weekdays：9:00am - 5:30pm Weekends and public holidays：10:00am - 4:00pm

Excluding when under maintenance (conducted irregularly)